The PinesMeeting Spaces

POPIA Compliant

Privacy Policy

1. Introduction to Data Protection

At Taropark, we respect your privacy and are committed to protecting your personal information. This Privacy Policy outlines how we collect, use, and safeguard your data in strict compliance with the Protection of Personal Information Act (POPIA) of South Africa.

2. What Information Do We Collect?

To effectively manage your meeting room reservations and ensure a seamless experience, we specifically collect:

  • Identity Data: Full name, display name, and authentication details via our secure identity provider (Google/Email).
  • Contact Data: Email addresses and phone numbers to send necessary booking confirmations, invoices, and updates.
  • Billing & Corporate Data: Company name, VAT numbers, business addresses, cost codes, and PO numbers exclusively to fulfill administrative billing requirements.
  • Usage Data: Booking histories, event names, and catering preferences to streamline future reservations and customize your experience.

3. Why Do We Collect This Data? (Lawful Basis)

Under POPIA, we only collect and process your personal data for legitimate, specific, and lawful purposes:

  • Contractual Fulfillment: To facilitate the creation, management, and billing of your meeting room reservations.
  • Communication: To dispatch automated booking confirmations, updates, or directly assist you with your inquiries.
  • Legal Obligations: Retaining financial transaction records to comply with South African tax laws.

4. How Your Data is Protected

We utilize industry-best practices and enterprise-grade infrastructure to secure your personal data. Our database infrastructure (Supabase) employs strict Row Level Security (RLS) policies, ensuring that your personal and corporate details can only be accessed by authenticated administrators and yourself. We do not sell, trade, or expose your data to unchecked third-party marketing entities.

5. Your Rights Under POPIA

As a data subject under the laws of South Africa, you reserve profound rights over your personal footprint on our platform:

  • Right to Access: You can view all your stored personal information at any time via your ‘My Profile’ dashboard.
  • Right to Rectification: You may instantly edit and correct any outdated or inaccurate details within the ‘My Profile’ portal.
  • Right to Deletion (Right to be Forgotten): You may request the absolute deletion of your account and unrelated historical data by contacting us directly.

6. Contact Information

If you have any questions, concerns, or requests regarding the processing of your personal information, please contact our administrative team directly:

Email: Mike@taropark.biz
Company: Taropark Meeting Spaces

Last Updated: May 2026